Part-Time Lecturers

Instructors Guide

Welcome to the official Instructors Guide for part-time lecturers at OUK. This checklist ensures a smooth transition through onboarding, teaching, and assessment workflows.

1. On-Boarding

Administrative & System Setup

Receive Course Allocations from the Head of Department: Course Code and Course Name.
Activate official OUK email (ICT onboarding required) from your personal email account.
Obtain MyOUK login credentials from your OUK email account.
Instructor mapping by HoD.
Access to SOMAS LMS.
Accept the Zoom teaching licence from your OUK email account and sign up for zoom.
Configure Zoom Live Class links inside SOMAS LMS.
Enable and configure Panopto block on LMS.
Set up Panopto User Settings profile via web client: https://ouk.cloud.panopto.eu/Panopto/Pages/Home.aspx
Confirm assigned timetable slots. https://ouk.ac.ke/timetable
Submit passport-size photo (official records & University profile).

Outcome: Full system access before teaching begins.

2. Facilitation / Teaching

Pre-Teaching Checks

Review your course on the LMS before students access it.
Validate:
- Content accuracy
- Links
- Activity settings
Flag errors for update immediately.

LMS Course Configuration

Set appropriate restriction settings (date, groups, conditional access).
Configure completion tracking conditions for activities.

Compliance & Policy Requirements

Do NOT delete any content from the LMS. Deletion of course materials violates institutional policy.
Course materials must not be shared outside the LMS (e.g., email, WhatsApp, external drives). All teaching and learning resources must remain strictly within the SOMAS LMS environment.
For any required changes, escalations, or clarifications, formally reach out to the HoD or ICT support team.

Objective: Clean, structured, student-ready course shell.

3. Assessment

Gradebook & Activities

Configure Gradebook categories and weightings (CATTs-50% & Final Exam-50%)
Ensure assignment rubrics and marking guides are set.
Grade all assignments within the LMS.

Examinations

Prepare two versions of the exam (Mid-Session & End of Session).
Digitize both exams in the LMS.
Conduct moderation strictly within LMS (no soft copy moderation).
Manage Exam invigilation through LMS tools.
Handle real-time exam troubleshooting during the sitting.

Compliance with digital workflow is mandatory.

4. Examination Marks Capture

Marks Processing Workflow

Download final marks from SOMAS Gradebook (CATTs & Final Exam)
Log into MyOUK → Examination → Marks Capture screen
Select your course → Generate exam list.
Enter marks manually OR
- Use system-generated Excel template for bulk upload.
Submit final marks (official submission).
Download submission report as proof.
Share report with HoD.

No marks are considered submitted without system confirmation.

5. Preparing for a New Cohort

(Add steps for resetting or preparing the course for the next intake here...)